News
CATEGORY: Information dissemination, Organisation of Events
LOCATION: Various Countries
START/END: 2011 - 2015
CONSULTANCY BUDGET: 18.122.932,4
CLIENT: European Commission
ORIGIN OF FUNDING: Operational budget lines of EC, European Court of Auditors, External aid programmes and EDF
PARTNERS: EIR Development Partners Ltd, T&T Executive, Downtown Europe
PROJECT VALUE: 8.949.840,11
STAFF PROVIDED: 6
Type of Services
The consultant has provided services for categories A, B, C and D for the following events:
COMPLETED EVENTS
- Conference: Haiti, One year after the earthquake – perspectives on international humanitarian response and on the role of governance in reconstruction and development, Brussels Belgium with 5 participants (€11,746.24) L01
- Closing Conference of the 2011 EU-China Year of Youth, China with 101 participants (€105,356.88) L02
- Support to travel costs of abstract awardees of the 2011 International Family Planning Conference, Dakar, Senegal with 38 participants (€44,870.71) L03
- Organisation of three team buildings, Brussels, Belgium with 320 participants (€ 37,434.78) L04
- Fishreg training in Istanbul 16th and 17th of November 2012 Istanbul, Turkey with 14 participants (€14,065.48) L05
- Organisation of the OCT-EU FORUM, Brussels, Belgium with 156 participants (€318,595.63 ) L06
- Support to the organisation of the regional seminar, Latin America & Caribbean Santo Domingo, Dominican Republic with 120 participants (€31,699.63 ) L07
- Organisation of the logistics for five team buildings of the European Commission Staff in Brussels (€54,703.78) L08
- Organisation of the Seminar From Madrid to Santiago, a way to go and of the Seminar Diplomacy of the Summits (€ 90,000.00) L09
- Scientific advisory board Meeting and dedicated seminar on 31/05/2012, Brussels, Belgium (€27,525.40) L10
- Support to REDD+ Projects 2nd Annual Coordination Meeting (Brussels, Belgium) (€47,228.44) L11
- Logistics for the organisation of 4 Conferences, seminars and workshops, July –December 2012 Brussels and ENPI region (€701,226.00) L12
- 3rd Global Conference Women Deliver 2013 - 28-30 May 2013, Kuala Lumpur, Malaysia (€395,818.50) L13
- Organisation of the OCT-EU FORUM, Greenland 25-27 September 2012 (€564,953.00) L14
- Pilot Project on Piracy, Maritime Awareness and Risks (PMAR) workshop, Mombasa, Kenya (€54,368.10) L15
- Seminaires thematiques d;appui a la programmation sur la securite alimentair / nutrition et l’agriculture durable (SANAD), Dakar, Senegal & Nairobi, Kenya (€66,880.00) L16
- Regional Seminar Finances and Contracts, Antwerp, Belgium (€24,050.00) L17
- Organisation of a conference on mainstreaming alternative fuel solutions for marine transport, Finland, Helsinki (€39,084.00) L18
- Workshop for transfer pricing specialists in the socialist Republic of Vietnam (€66,942.00) L19
- NSA-LA programmes Brussels (€157,499.60) L20
- ALFA Coordination event 2013, Nicaragua (€199,988.00) L22
- EU Seminar on Rule of Law in Myanmar (68,960.00) L23
- Pacific Energy Summit 2013, in New Zealand (€137,947.50) L24
- Evenement de Coordination RALCEA 2013, Chile (€69,507.58) L25
- Pacific-EU Seminar on bilateral Programming 2014-2020, Apia, Samoa (€94,437.92) L26
- Two regional seminars on EU support to Banana sector, West Africa and Caribbean (€52,940.00) L27
- Annual Regional Seminar for Latin America and the Caribbean in Panama (€52,940.00) L28
- OLAF 6th Meeting for the Pilot Groups, Brussels (€67,026.00) L29
- Organisation of the Joint IMF-EU Workshop and of the Commission Training on EU regional blending facilities, Amman Jorddan (€8,921.82) L30
- ECHO-2013 All ECHO day & Expert Seminar, Brussels (€74,948.00) L31
- Global Climate Change Alliance (GCCA), Brussels (€282,000.00) L32
- The challenge of Mumbai as a mega city, Mumbai India (€145,595.00) L34
- Organisation of the logistics for the realization of a Team Building meeting, Brussels (€14,480.53) L35
- Organizacao de seminario sobre Tratado de interdicao completa de ensaios nucleares, Angola (€60,424.00) L36
- ENPARD South Component, Regional Seminar 2013, Brussels (€60,279.95) L38
- Neighbourhood Finance and Contracts Seminar 2014, Athens, Greece (€ 24,786.55) L39
- Round table discussion on Social Transfers, Food Security, Rural Livelihoods and Nutrition. How to mobilize political support for scaled-up social transfer systems in line with Governments policies, Brussels (€29,967.50) L40
- FLEGT Week’ and ‘REDD+ projects coordination meeting’, Brussels (€159,567.00) L33
- Organisation of two Conferences on HRBA in 2013: “Open Brainstorming Seminar” - Brussels “Restricted Seminar of wise – persons”- Brussels (€133,288.68) L37
- The INNOVATE (Initiative for New One Health Ventures in Asia considering Ecosystems) Networking Meeting – Logistics, Cambodia (€65,115.00) L41
- Logistics for the organisation of 6 Seminars,Workshops and meetings, January to December 2014 (€434,875.00) L43
- Pilot Regional Operational Training by OLAF, 13-15 May 2014 in Dakar, Senegal (€24,355.85) L45
- Organisation logistique du 2éme Forum de la Presse Maghrébine-Hammamet Tunisie (€434,875.00) L46
- International Conference 2014 on Taxation of Extractive Industries (€68,763.70) L47
- Conferences associated to EU CBRN Centres of Excellence (€140,885.85) L44
- EU- Kyrgyzstan Civil Society Seminar 2014 (€65,911.00) L48
- Event 1 Global Panel on Agriculture and Food Systems for Nutrition Meeting, 20-21 October 2014, Brussels + Event 2. CGIAR Fund Council and Funders’ Forum, 3-7th November, Brussels hosted by the European Commission (€75,433.86) L50
- Meeting of partners for the Forward-looking study on the Conservation of African Wildlife, Brussels (€95,563.50) L56
- Support of 4 regional programming workshops, Belgium, Guatemala, Ethiopia, Laos, Senegal Morocco (€54.469,52) L42
- Organization of 4 Regional Coordination Seminars on Food and Nutrition Security and Sustainable Agriculture, Multi Country (€75.928,16) L49
- Logistic Support to (i) A Seminar for beneficiaries of ongoing contracts under the NSA-LA programme (131-141, 131-143) / (ii) A Seminar for beneficiaries of new contracts under the NSA-LA programme (134-863 ) (€102.215,70) L51
- Organisation of the 2015 forum of EIDHR Focal Points in Delegations, Brussels (€383.966,27) L53
- Poverty Environment Partnership 20th Meeting: contribution to participation of funded participants from developing countries, Edinburgh (€38.270,41) L54
- 7th meeting of the Pilot Group, Summer 2015 in Brussels, Belgium (€41.010,37) L55
- Organisation of three events in non-EU countries aimed at raising awareness of EU mechanisms to support access to sustainable energy and rural electrification, Multi Country (€255.104,07) L57
- Algeria – Organisation logistique du 16 éme Festival European Algérie (€170.350,04) L60
- Preparation of ENI Cross Border Cooperation (CBC), in several countries, (€146.187,49) L21
- PSF - Seminar on Good Practice in Responsible Business Conduct, (€47.691,38) L61
- Dubrovnik - Logistic support to the organisation of the conference "Rethinking Europe" (€52.964,79 €) L63
- Panama City - Consultation meeting with LA partners on regional programme "Citizen Security and Rule of Law (€65.359,13) L65
- Logistic Support to preparatory work of DEVCO Seminars on Decentralization, Local Governance and TALD to be held in Asia (second Semester 2015), in Latin America (April 2015) and in Brussels (July 2015), (€50.862,39) L52
- High Level Conference in the EU trust Fund for CAR “Bêkou”, Brussels (€60.874,70 ) L59
- Lima, Peru - 2016 EITI Conference, 23-24 February 2016 (€244.775,85) L62
- Brussels - Organisation of the Forum of Delegations' EIDHR and CSO/LA Focal Points, Brussels (€416.789,22) L67
- Brussels, Istanbul, Pretoria - Organisation of communication activities, conferences, workshops and experts participation at culture, education and health sector events (€116.181,59) L69
- Latin America: Conference "Cultura urbana para la inclusión social en Latinoamérica" (€56.465,21) L70
ONGOING EVENTS
67. Logistic services for evaluation related seminars (€260,444.63) L58
68. Paris, Brussels, Nairobi, Dakar, Bogota - Logistics for Events related to COP21 on Sustainable Energy, Climate Change and Financial Instruments (€283.833,00) L64
69. Organisation of five events on food and nutrition security and sustainable agriculture in Asia, Africa and Brussels (€186.628,00) L66
70. Moscow, Russia: Organisation of a set of events for the European Iunstrument for Democracy and Human Rights Programme (EIDHR) and the Civil Society Organisations Programme (CSOs) in 2016-2018 (€241.599,01) L68
Activities carried out in each event:
- organization of international travel from the country of origin to the event location
- support for visa applications where necessary
- distribution of daily allowances to participants
- arrangements for local hostess and other support staff
- hotel reservation for the accommodation of participants
- venue selection and hire of appropriate equipment
- organisation of catering activities
- arrangement for local transport from/to airport, hotel, venue, restaurant (with taxis or busses)
Description
The objective of the FWC is to provide, via individual assignments defined and contracted through Specific Contracts, appropriate logistic support for conferences and similar events organisation, which can be mobilised at very short notice. The quality of this logistic support must be guaranteed by the retained Framework Contractors (FWC'rs) disposing of the appropriate internal resources as well as of access to external technical skills.
The assignments carried out under this lot may cover any geographic area, within or outside the European Union. Logistical support may cover any type of event within the generic field of "Conferences organisation" such as the logistics for conferences, seminars, workshops, meetings, training sessions, study visits etc.
The following categories of services are covered:
- Category A: Individual assistance: travels, visas, invitations, daily allowances, badges/kits.
- Category B: Support staff: moderator, hostesses, interpreters, translators, note taking, photographer, speakers etc.
- Category C: Services: insurance, hotel, conference room, additional premises, conference equipment, local transport etc.
- Category D: Supplies: catering, prints, flowers etc.
