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Framework contract for the provision of communication services EEA (European Environment Agency) -Lot 9 Events and Exhibitions, EU

Type of Services

Under this FWC  LDK implemented  the following tasks:

  • Rental of exhibition stands and equipment;
  • Rental of conference venues and audio-visual equipment;
  • Provision of catering services;
  • Travel and hotel accommodation arrangements for the designated EEA invitees;
  • Design and production of displays, panels,  posters and other exhibition material;
  • Design and production of brochures, leaflets, flyers and other printed material;
  • Design and production of special projects;
  • Development and launch of a conference web site with a registration of participants component;
  • Production of  logo-branded merchandise
  • Arranging the transportation of material to the venue and its return to EEA premises after the event;
  • Hiring specialised consultancy expertise.

Description

EEA has established framework contract(s) with specialised service providers who assist the EEA with all technical tasks relating to a range of communication tasks.

LDK Consultants has been selected as sole framework contractor for the provision of communication services   (EEA-Lot 9 Events and Exhibitions )

The framework agreement through which LDK is engaged by the EEA, had four years duration, and has been implemented through Specific Contracts for each concrete project proposed by the Agency.

Under the present FWC LDK has been contracted with the execution of  the following Specific Contracts:

  • 3323/B2011/EEA.54648. Procurement of a permanent indoor exhibition of European nature photographs for the premises of the EEA for Copenhagen Culture Night 2011, 14 October 2011, Budget 8.002,20
  • 3323/B2012/EEA.54864. Exhibitions and events in 2012, Budget: 200.000,00 euro

The following assignments have been  implemented under this Specific Contract:

  • Order Form 1: Consultancy work, co-funding, design and production of merchandise and transportation services for the EEA participation on the EU Pavillion at the World Water Forum in Marseille on 12-17 March 2012, budget: 29.946,29 euro
  • Order Form 2: Design and production of poster for the EEA participation on the SERIS stand at the Oceanology conference in London on 13-15 March 2012, budget: 730,00 euro
  • Order Form 3: Design and production of posters and merchandise for the EEA stand at the ICRA conference in Copenhagen on 21-22 March 2012, budget: 4.300,50 euro
  • Order Form 4: EEA poster for the Leipzing Event, budget: 1.225,00 euro
  • Order Form 5: Consultancy services for Rio+20 conference in Brazil in June 2012, budget: 11.200,00 euro
  • Order Form 6: Posters, cards and other activities for launch of Late Lessons II report in June 2012, budget: 5.221,00 euro
  • Order Form 7: Poster production, material rental and participation fee for EEA stand during the Resilient Cities conference in Bonn, 12-15 May 2012, budget: 2.475,00 euro
  • Order Form 8: Procurement of copies of the Solutions magazine to be used as merchandise at various events leading up to and during the Rio+20 conference, budget: 7.365,00 euro
  • Order Form 9:Consultancy work and down payment for venue to be used for EEA event on 17 June 2012 ahead of the Rio+20 conference in Brazil, budget: 14.495,00 euro
  • Order Form 10: Poster and merchandise design and production for the EEA stand at Green Week on 22-25 May 2012, budget: 9.316,99 euro
  • Order Form 11: Photo enlargement and poster design and production for the launch of EEA Signals on 5 June 2012, budget: 12.975,00 euro
  • Order Form 12:Poster design, production and delivery for GISC conference on 5 June 2012, budget: 1.605,00 euro
  • Order Form 13: Consultancy work, venue rental, catering and shipping expenses related to the EEA’s events during Rio+20 conference in Brazil in June, budget: 52.127,67 euro
  • Order Form 14: Printing expenses related to EEA’s events during Rio+20 conference in Brazil in June, budget: 4.960,00 euro
  • Order Form 15: Stand rental and poster production for EEA exhibition at Inspire conference in Istanbul in June. Expenses related to event at Rio +20 conference in June. Registration fee for Culture Night in October 2012, budget: 11.187,57 euro
  • Order Form 16: Exhibition material and artistic performances during Copenhagen Culture Night, 12 October 2012, Copenhagen, budget: 13.233,02 euro
  • Order Form 17: Design and production of scientific poster and hand-outs for IIASA conference, Vienna, 24-26 October 2012, budget: 2.285,00 euro
  • Order Form 18: Design and production of posters, cards and folders & payment of prizes in connection with the awards ceremony for the ImageAIR photo competition, 8 January 2013, Brussels, budget: 17.916,00 euro

 

  • 3323/2012/EEA.55208: Merchandise for  Exhibitions and events in 2012, budget: 32.975,00 euro
  • 3323/2013/EEA.55261: Exhibitions and Events in 2013, budget: 100.000,00 euro

The following assignments have been  implemented under this Specific Contract:

  • Order Form 1: Production and delivery of posters and rental of venue in connection with the launch report Late Lessons from Early Warnings II in Brussels, 23 January 2013, budget: 14.901,93 euro
  • Order Form 2: Design and production of branded USB sticks for the promotion of the platform “Eye on Earth”, budget: 6.492,50 euro
  • Order Form 3: Contracting of Convention Centre Dublin and rental of meeting rooms for the Eye on Earth user conference in March 2013, budget: 33.685,00 euro
  • Order Form 4: Contracting of EUROGI for providing services for the Eye on Earth user conference in March 2013, budget: 19.978,00 euro
  • Order Form 5: Contracting of Conference Centre Dublin for providing facilities and technical services for the Eye on Earth user conference in March 2013, budget: 34.157,80 euro
  • Order Form 6: Design and production of exhibition material for GISC conference and production of branded profiling clothing for use by EEA staff and as merchandising items, budget: 15.013,50 euro
  • Order Form 7: Design, production and shipping of posters for ImaginAIR Exhibition in Czech Republic, Slovakia and Slovenia, budget: 3.658,00 euro
  • Order Form 8: Design, production and shipping of posters, Lego model and other material for JRC Open Day event in Ispra on 4 May, budget: 33.108,00 euro
  • Order Form 9: Design, production and shipping of posters and other material for the EEA Exhibition presence at Green Week on 4-7 June 2013, budget: 10.657,00 euro
  • Order Form 10: Ordering and payment of stand equipment and services  and shipping of promotional items and other material for the EEA Exhibition stand at the ESRI user conference in San Diego on 9-11 July, budget: 6.267,89 euro
  • Order Form 11: Design, production and shipping of posters and procurement and shipment of other materials for the participation of EEA in Copenhagen Culture Night 2013, budget 20.966,24 euro
  • Order Form 12: Production of two prize-winner statuettes of 2013 European Soundscape Awards Event on 6 November 2013, budget: 893,79 euro

 

  • 3323/2013/EEA.55481: Exhibitions and Events in 2013, budget: 15.000,00 euro

The following assignments have been  implemented under this Specific Contract:

  • Order Form 1: Rental of venue incl. catering and AV equipment in connection with the launch of the 2013 EEA report on air quality in Brussels on 15 October 2013, budget: 5.430,00 euro
  • Order Form  2: Venue rental and catering cost in connection with the presentation of the EEA’s MAWP for environmental NGO’s and business leaders in Brussels on 12-13 November 2013, budget: 3.560,00 euro
  • Order Form 3: Printing of 5000 Copernicus posters in A3 format, budget 757,22 euro
  • Order Form 4: Layout and production of the three SEIS POSTERS IN Expolinc 4 –Screen format with spotlights, budget : 2.979,18 euro
  • Order Form 5: Return transport of printed material from the Commission pavilion at COP 19 in Warsaw, budget: 665,00 euro
  • Order Form 6: Poster and rental of plasma screen for EEA stand at GEO conference in Geneva, 13-17 January 2014, Budget: 1.640,00 euro
  • Order Form 7: Production of branded USB sticks to be used as merchandise at upcoming events, Budget: 7.155,00 euro

 

  • 3323/2014/EEA.55619: Exhibitions and Events in 2014, budget: 100.000,00 euro

The following assignments have been  implemented  under this Specific Contract:

  • Order Form 1: Production and shipping of ten smART Waste posters and prizes for five competition winners, budget: 3.939,50 euro
  • Order Form 2: Design, production and shipping of branded canvas bags for use as merchandise, budget: 6.110,00 euro
  • Order Form 3: Design, production and shipping of posters and promotional postcards, budget: 3.013,00 euro
  • Order Form 4: Production and shipping of Waste  smart  posters to Slovakian NRC, budget: 1.274,80 euro
  • Order Form 5: Production and shipping of posters, budget: 5.855,00 euro
  • Order Form 7 & 11:  Design, production and shipping of exhibition material to EEA stand at INSPIRE conference in Aalborg on 16-20 June 2014, budget: 9.094,76 euro
  • Order Form 8: Catering at Copenhagen Municipality on 31 May 2014, budget: 1.868,81 euro
  • Order Form 9: Design, production, equipment and shipping for EEA stand at Green Week 2014, 3-5 June 2014, budget: 10.546,00 euro
  • Order Form 10: Design and production of posters, equipment procurement and rental + shipping for EEA stand and ESOF 2014 conference in Copenhagen, 21-26 June 2014, budget: 5.797,92 euro
  • Order Form 12: Procurement of backdrop for video filming at events + production and shipping of A1 size posters, budget: 1.817.30 euro
  • Order Form 13: Design, production and shipping of branded merchandise for use at exhibitions and events, budget: 21.084,00 euro
  • Order Form 14: Procurement of prize to be handed over by the EEA at the European Soundscape Awards ceremony, budget: 809,00 euro
  • Order Form 15: Prizes at award event to winners of the EEA 2014 photo competition, production of branded USB sticks for exhibitions and events, printing and shipping of flyer, budget: 20.592,93 euro
  • Order Form 16: Production and delivery of posters on the winners of the EEA 2014 photo competition, budget: 1.335,00 euro

 

  • 3323/B2014/EEA.55962: SOER 2015 Report Launch Posters, budget: 45.492,00 euro
  • 3323/B2015/EEA.55975: Servives and Material related to the EEA’s GIO Land outreach event 2015, budget: 104.755.00

The following assignments have been  implemented  under this Specific Contract:

  • Order Form 1: Design, production and delivery of notepads for GIO land event and GEO Workshop, budget: 3.030,00 euro
  • Order Form 2: Planning, organisation and execution of GIO land outreach event in 19-20 October2015, budget: 65.511,48 euro
  • Order Form 3: Planning, organisation and execution of welcome reception at GIO land outreach event in October 2015, budget: 11.719,30 euro
  • Order Form 4: Design and production of nine A0 posters for GIO project, budget: 4.593,82 euro

 

  • 3323/B2015/EEA.55990: Exhibitions and Events 2015, budget: 75.000,00 euro

The following assignments have been  implemented under this Specific Contract:

  • Order Form 1: Fee for 18 sqm exhibitions stand at the ECCA 2015 conference in Copenhagen, budget: 9.525,00 euro
  • Order Form 2: Layout of posters presenting the winners of the “Environment and Me” photo competition, budget: 2.510,00 euro
  • Order Form 3: 4th EU Water Conference, Brussels, 23-24 March 2015, budget: 6.005,00 euro
  • Order Form 4: Reprint and delivery of six A0 size posters on the Environment & Me competition, budget: 810,00 euro
  • Order Form 5: Production and delivery of material related to GEO workshop on 15-16 June 2015, budget: 13.996,53 euro
  • Order Form 6: Production and delivery of information postcards for WHO conference in Israel, budget: 490,00 euro
  • Order Form 7: Booking fee and design, production delivery of material for EEA at ECCA Conference in Copenhagen, Budget: 7.018,28 euro
  • Order Form 8: Production and delivery of information for additional postcards and poster for WHO conference in Israel, budget: 730,00 euro
  • Order Form 9: Printing and delivery to Prague of six SOER posters in A1 format, budget: 560,00 euro
  • Order Form 10: Design, printing and delivery to Copenhagen of 1000 copies of folder on ETC biodiversity, budget: 2.412,00 euro
  • Order Form 11: Catering, moderation and press related activities of the Slovenian launch event of SOER 2015, budget: 3.235,00 euro
  • Order Form 12: Production and shipment of EEA merchandise items for the Agency participation at “Folkemodet” on Bornholm 11-14 June 2015, budget: 2.515,00 euro
  • Order Form 13: Design, production and shipment of posters and shipment of EEA merchandise items for the Agency stand at Green Week in Brussels on 3-5 June, budget: 2.760,00 euro
  • Order Form 14: Production and shipment of conference material and merchandise for the Euroinfo event in September 2015, budget: 17.885,00  euro

 

  • 3323/B2015/EEA. 56059: SOER Launch Event, 4-6 March 2015 in Brussels, budget: 42.759,00 euro

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