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Framework contract for the provision of services on organization of events and technical meetings to EIGE (European Institute for Gender Equality), various EU countries

Type of Services

LDK has provided a broad range of communication activities targeting different audiences and using various communication channels and tools, including the following services :

  • Development of an Event/Exhibition strategy and consultancy services
  • Prior, during and post-event services of Professional Conference/technical meetings Organiser, including
  • travel and hotel accommodation arrangements for the designated EIGE participants
  • rental of conference venue and technical equipment
  • organisation of catering
  • organisation of local transport
  • secretariat support  
  • hiring of interpreters and simultaneous interpretation equipment
  • assembling  and distribution of conference kits
  • production of printed material
  • Organisation of media events
  • Communication/Marketing /PR  campaign development, including production and deployment of exhibitions and exhibitions stands material

Description

LDK Consultants has been awarded the framework contract to provide EIGE (European Institute for Gender Equality) with services on organising and conducting meetings and events in any of the 27 EU Member States, but also in EU accession countries.  The services generally relate to Technical Meetings and Events.

The framework agreement, through which LDK was engaged by the EIGE, had four years duration and had a total estimated value of 3,000,000 Euro. For each concrete project proposed by the Institute under this Framework Contract, a reopening competition was run among the three selected contractors.

LDK was contracted  to execute  the following assignments:

Order Nr. EIGE/2011/OPER/04-O-5

  • Pilot Project Kick Off Meeting, Hotel Radisson Blue Astorija, Vilnius, 26-27 January 2012, budget : 10,834.65 euro
  • 2nd meeting of the Working Group on the EU Gender Equality Index, Vilnius,  2 March 2012, budget: 19,757.53 euro
  • Production of promotional material , budget:  16,000.00 euro

Order Nr. EIGE/2011/OPER/04-O-7

  • Journalistic Task Force meeting in Copenhagen, 10-11 April 2012, Copenhagen, Denmark, budget: 23.317,53 euro
  • Meeting of Working Group on Beijing Indicators in Vilnius, Lithuania, 19 April 2012, budget: 13.202,00 euro
  • Peer Review Meeting on Female Genital Mutilation (FGM), 10 May 2012, Vilnius, Lithuania, budget: 20.366,60 euro
  • Thematic network on gender training, 23 May 2012, Vilnius, Lithuania, budget: 16.231,41 euro
  • Production of promotional material , budget  18,000.00 euro

Order Nr. EIGE/2011/OPER/04-O-9

  • 15th Management Board meeting, Vilnius, Lithuania,  25 October 2012, budget: 19.540,60  euro
  • 10th Experts' Forum meeting, Vilnius, Lithuania, 14-15 November 2012, budget: 27.977,40 euro

Order Nr. EIGE/2011/OPER/04-O-11

  • Journalist Thematic Network Meeting, 6-7 November 2012, Nicosia, Cyprus, budget: 19.741,60 euro
  • Third Working Group on Gender Equality Index, 27 November 2012, Brussels, Belgium, budget: 23.186,60 euro
  • Production of Roll up modular banner display system, budget  1,000.00 euro
  • Order Nr. EIGE/2011/OPER/04-O-21
  • Organisation of the 17th Management Board Meeting and related services, 13-14 June 2013, Brussels, Belgium, budget: 24.006,48 euro

Order Nr. EIGE/2011/OPER/04-O-19

  • High Level Experts’ Meeting on Gender Mainstreaming on 13 September 2013, Vilnius, Lithuania, budget: 31.896.70 euro
  • Meeting on information and data collection on gender-based violence (GBV) in the EU in Vilnius, Lithuania  on 17 - 18 September 2013, budget: 36.627,50 euro
  • Meeting on “How can we make gender mainstreaming work” in Vilnius, Lithuania  on 21-22 November 20113, budget: 24.042,57 euro

Order Nr. EIGE/2011/OPER/04-O-22

  • 4th meeting of the Working Group on the Gender Equality Index, in Vilnius, Lithuania on 21-22 February 2014, budget: 36.693,10 euro
  • Meeting between EIGE and Trade Unions Representatives, in Vilnius, Lithuania on 25 March 2014, budget: 23.234,80 euro
  • Meeting with Academia, in Vilnius, Lithuania on 24-25 February 2014, budget: 38.059,50 euro
  • Consultation Meeting on GBV Data Collection: Administrative Data Sources and Challenges of Data Collection in Vilnius, Lithuania on 19-20 March 2014, budget: 40.782,00 euro

Order Nr. EIGE/2011/OPER/04-O-23

  • Consultation Meeting: from practices with potential to good practices on Female Entrepreneurship in Athens, Greece on 27-28 February 2014, budget: 37.733,70 euro

Order Nr. EIGE/2011/OPER/04-O-29

  • Seminar on Promoting Effective and Sustainable Institutional Mechanisms for the Advancement of Gender Equality, 2-3 December 2014, Vilnius, Lithuania, budget: 27,767,50 euro
  • Gender-based Violence Actions on 8 & 10 December 2014 in Brussels, Belgium, budget: 126.713,68 euro
  • Organisation of  EIGE's RDC partners' meeting, 24-25 February 2015in Brussels, Belgium, budget:  19.805,70 euro
  • Organisation of Stakeholders consultation on an updated gender equality glossary and thesaurus for the EU, in Brussels, Belgium, 25-26 February 2015, budget: €   24.969,65
  • Organisation of Consultation meeting on EIGE’s database on gender statistics on 26-27 February 2015 in Brussels, Belgium, budget: 36.226,80  euro
  • Additional services under Addendum No. 2 to RS 29, budget: 9.540,00 euro

Order Nr. EIGE/2011/OPER/04-O-30

  • 22nd Management Board meeting on 26-27 February 2015 in Vilnius, budget 19.008,70 euro
  • 23rd Management Board meeting on 28-29 May 2015 in Vilnius, budget 13.896,10 euro
  • 24th Management Board meeting on 12-13 November 2015 in Vilnius, budget 16.378,47 euro

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